“Design used to be the seasoning you’d sprinkle on for taste. Now it’s the flour you need at the start of the recipe.’’

— John Maeda, Designer and Technologist
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Privacy Policy

This Privacy policy was published on March 1st, 2020.

GDPR compliance

At UX GIRL we are committed to protect and respect your privacy in compliance with EU - General Data Protection Regulation (GDPR) 2016/679, dated April 27th, 2016. This privacy statement explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure. This Privacy Policy applies to the use of our services, products and our sales, but also marketing and client contract fulfilment activities. It also applies to individuals seeking a job at UX GIRL.

About UX GIRL

UX GIRL is a design studio firm that specialises in research, strategy and design and offers clients software design services. Our company is headquartered in Warsaw, Poland and you can get in touch with us by writing to hello@uxgirl.com.

When we collect personal data about you
  • When you interact with us in person – through correspondence, by phone, by social media, or through our uxgirl.com (“Site”).
  • When we get personal information from other legitimate sources, such as third-party data aggregators, UX GIRL marketing partners, public sources or social networks. We only use this data if you have given your consent to them to share your personal data with others.
  • We may collect personal data if it is considered to be of legitimate interest and if this interest is not overridden by your privacy interests. We make sure an assessment is made, with an established mutual interest between you and UX GIRL.
  • When you are using our products.
Why we collect and use personal data

We collect and use personal data mainly to perform direct sales, direct marketing, and customer service. We also collect data about partners and persons seeking a job or working in our company. We may use your information for the following purposes:

  • Send you marketing communications which you have requested. These may include information about our services, products, events, activities, and promotions of our partners. This communication is subscription based and requires your consent.
  • Send you information about the services and products that you have purchased from us.
  • Perform direct sales activities in cases where legitimate and mutual interest is established.
  • Provide you content and venue details on a webinar or event you signed up for.
  • Reply to a ‘Contact me’ or other web forms you have completed on our Site (e.g., to download an ebook).
  • Follow up on incoming requests (client support, emails, chats, or phone calls).
  • Perform contractual obligations such as invoices, reminders, and similar. The contract may be with UX GIRL directly or with a UX GIRL partner.
  • Notify you of any disruptions to our services.
  • Contact you to conduct surveys about your opinion on our services and products.
  • When we do a business deal or negotiate a business deal, involving sale or transfer of all or a part of our business or assets. These deals can include any merger, financing, acquisition, or bankruptcy transaction or proceeding.
  • Process a job application.
  • To comply with laws.
  • To respond to lawful requests and legal process.
  • To protect the rights and property of UX GIRL, our agents, customers, and others. Includes enforcing our agreements, policies, and terms of use.
  • In an emergency. Includes protecting the safety of our employees, our customers, or any person.
Type of personal data collected

We collect your email, full name and company’s name, but in addition, we can also collect phone numbers. We may also collect feedback, comments and questions received from you in service-related communication and activities, such as meetings, phone calls, chats, documents, and emails.

If you apply for a job at UX GIRL, we collect the data you provide during the application process. UX GIRL does not collect or process any particular categories of personal data, such as unique public identifiers or sensitive personal data.

Information we collect automatically

We automatically log information about you and your computer. For example, when visiting uxgirl.com, we log ‎your computer operating system type,‎ browser type,‎ browser language,‎ pages you viewed,‎ how long you spent on a page,‎ access times,‎ internet protocol (IP) address and information about your actions on our Site.

The use of cookies and web beacons

We may log information using "cookies." Cookies are small data files stored on your hard drive by a website. Cookies help us make our Site and your visit better.

We may log information using digital images called web beacons on our Site or in our emails.

This information is used to make our Site work more efficiently, as well as to provide business and marketing information to the owners of the Site, and to gather such personal data as browser type and operating system, referring page, path through site, domain of ISP, etc. for the purposes of understanding how visitors use our Site. Cookies and similar technologies help us tailor our Site to your personal needs, as well as to detect and prevent security threats and abuse. If used alone, cookies and web beacons do not personally identify you.

How long we keep your data

We store personal data for as long as we find it necessary to fulfil the purpose for which the personal data was collected, while also considering our need to answer your queries or resolve possible problems. This helps us to comply with legal requirements under applicable laws, to attend to any legal claims/complaints, and for safeguarding purposes.

This means that we may retain your personal data for a reasonable period after your last interaction with us. When the personal data that we have collected is no longer required, we will delete it securely. We may process data for statistical purposes, but in such cases, data will be anonymised.

Your rights to your personal data

You have the following rights concerning your personal data:

  • The right to request a copy of your personal data that UX GIRL holds about you.
  • The right to request that UX GIRL correct your personal data if inaccurate or out of date.
  • The right to request that your personal data is deleted when it is no longer necessary for UX GIRL to retain such data.
  • The right to withdraw any consent to personal data processing at any time. For example, your consent to receive digital marketing messages. If you want to withdraw your consent for digital marketing messages, please make use of the link to manage your subscriptions included in our communication.
  • The right to request that UX GIRL provides you with your personal data.
  • The right to request a restriction on further data processing, in case there is a dispute about the accuracy or processing of your personal data.
  • The right to object to the processing of personal data, in case data processing has been based on legitimate interest and/or direct marketing.

Any query about your privacy rights should be sent to hello@uxgirl.com.

Hotjar’s privacy policy

We use Hotjar in order to better understand our users’ needs and to optimize this service and experience. Hotjar is a technology service that helps us better understand our users experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices (in particular device's IP address (captured and stored only in anonymized form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), preferred language used to display our website). Hotjar stores this information in a pseudonymized user profile. Neither Hotjar nor we will ever use this information to identify individual users or to match it with further data on an individual user. For further details, please see Hotjar’s privacy policy by clicking on this link.

You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our site and Hotjar’s use of tracking cookies on other websites by following this opt-out link.

Sharethis’s privacy policy

We use Sharethis to enable our users to share our content on social media. Sharethis lets us collects information about the number of shares of our posts. For further details, please see Sharethis’s privacy policy by clicking on this link.

You can opt-out of Sharethis collecting data about you by following this opt-out link.

Changes to this Privacy Policy

UX GIRL reserves the right to amend this privacy policy at any time. The latest version will always be found on our Site. We encourage you to check this page occasionally to ensure that you are happy with any changes.

If we make changes that significantly alter our privacy practices, we will notify you by email or post a notice on our Site before the change takes effect.

a designer and client collaborating on a design together

Innovation

Building an AI Product? Here’s Why You Can’t Ignore UX Design

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WSTAW

As AI projects gain traction and SaaS ventures become less popular to start, I’ve noticed a new mindset emerging—the belief that you can build an entire AI project on your own. The idea is that you don’t need a designer or even analysts to help shape your groundbreaking AI product because there’s now an abundance of AI tools, like Midjourney and DALL·E, that can assist with the process. But let me tell you—you couldn’t be more wrong, and I’m about to prove it.

So, why do you need a designer in the first place in this new era of AI tools for your AI project? I’m going to break it down and cover the most important aspects—focusing on the key principles behind creating truly great AI products.

AI Products Have More Functionalities Than Just Chat

Most AI products come with additional features that determine whether they are truly usable or not. Take image generation tools, for example—they offer a wide range of options like vary subtle, vary strong, or even a seed ID. But let’s be honest—does anyone even know what that is, anyway? ChatGPT is fairly simple since it’s just text-based, but when you move into text-to-image or text-to-video interfaces, it quickly becomes clear that a basic text field isn’t enough. Sure, you can use it by just typing in prompts, but without proper use of functionalities, you won’t be able to tap into its full potential.

Another example—take the Share feature in ChatGPT. Let’s face it, it just doesn’t work! Whether you’re trying to share a conversation with someone else or even a teammate, it’s always a hassle. More often than not, you’ll end up copying and pasting the answer instead because OpenAI clearly didn’t test or design this feature with usability in mind or is it just strategy? (evil laugh, not mine of course). To sum up, AI products are usually based on Writing functionalities, but not fully. You will still need to design a proper user flow and user interface with a UX designer, before starting the development of a feature.

Midjourney user interface

Pricing segmentation and upsell

If you’re building a groundbreaking AI product, you’ll definitely want to monetize it somehow (those API credits can be a real hassle to pay for, right?). This means you’ll need a solid market strategy, a well-designed pricing structure, and upsell functionalities that encourage users to move up tiers—not down.

This is where a skilled UX designer becomes invaluable. Figuring out the best places to introduce upsells and designing a smooth, effective funnel isn’t just an afterthought—it’s a crucial part of your product’s success. Because let’s be real, aside from great AI functionality, your second biggest priority is making sure users actually want to pay for it.

In order to generate more images in Recraft at once you need to upgrade

Great UI doesn’t automatically translate to great UX (even with AI generated graphics)

There are countless tools available for creating stunning assets—take Midjourney, for example, which we even shared tips and tricks for in one of our articles. Yes, you can use AI tools like this to generate benchmarks or even the visual assets you need for your project with ease.

But remember—UI is not UX. A visually impressive interface won’t save a poorly designed experience. If the entire user journey isn’t thoughtfully crafted, with all edge cases considered, you’ll likely run into serious user retention issues down the line. A beautiful UI means nothing if users get frustrated and leave.

Super quick presentation of ChatGPT "generate a beautiful UI for an AI product" output, but what is the product about?

Introducing AI features for Fintech and Health care

Some industries require extreme precision in user input and output, meaning they might not benefit from AI-driven features as much as others. Imagine you're planning a detailed travel itinerary for clients in a city you know nothing about. You could spend hours researching, or you could use an AI writing tool to generate ideas you might never have thought of on your own. In this case, AI is a helpful assistant.

Now, imagine using the same AI-generated interface to initiate a bank transaction or transfer money to another person or institution. The potential for errors is enormous—and the consequences could be serious. That’s why industries that rely on precision, like healthcare and fintech, will integrate AI carefully and sparingly. Many of the interfaces we use today in these fields will likely remain unchanged, even after the AI revolution.

If you're building an AI product in fintech or healthcare, it’s critical to carefully plan functionalities with a dedicated UX designer—ideally, one who specializes in the industry. At UX GIRL, fintech is one of our core specialties. We’ve honed our skills through years of experience and have mastered the craft of creating highly usable fintech interfaces.

IBM Research proposes following use cases for fintech to use AI

Focus on Your User—Who Is Still Human

The tools might be evolving, but remember—you’re still designing for human beings, and not everyone effortlessly navigates the ever-changing world of new tech. Sometimes, it’s better to stick with familiar interaction patterns rather than reinvent the wheel.

Take Windows ME, for example. Microsoft tried to revolutionize the operating system world, but instead of being embraced, it became one of the most infamous failures in tech history. Users found it confusing, buggy, and unintuitive, leading many to downgrade to older versions or simply wait for a completely new release rather than adapt to it. The lesson? No matter how advanced your AI product is, if the user experience isn’t intuitive and user-friendly, people won’t hesitate to abandon it.

So maybe it’s best to hire another human to design for a human—not a machine.

Afterword: The AI Revolution Needs Great UX—And So Do You

AI is changing the way we build products, but one thing remains the same—your users are still human. No matter how advanced your AI tool is, if people can’t navigate it easily, trust it, or see its full potential, they won’t use it.

That’s why great UX design isn’t optional—it’s essential. From crafting seamless user journeys to designing intuitive interactions, a skilled UX designer ensures that your AI product isn’t just powerful but also usable and profitable.

At UX GIRL, we specialize in creating AI-friendly, user-first designs, particularly in high-stakes industries like fintech and healthcare. Whether you're building a cutting-edge AI tool or enhancing an existing product, we can help you design experiences that delight users and drive business success.

Need a UX designer for your AI product? Let’s talk. Get in touch with UX GIRL today and let’s build something great together!

men
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5 min

UX Research During and After the Pandemic – What Has Changed?

When the pandemic struck, UX research transformed overnight. In‑person usability labs and face‑to‑face interviews gave way to remote testing, inviting researchers and participants into a new digital-first world. The lessons learned during that era are no longer a temporary workaround—they have reshaped how UX research operates today.

Pre‑Pandemic UX Research: The Old Normal

Before 2020, research was dominated by lab-based studies and moderated sessions in physical test facilities. Remote methods were secondary—used only when necessary—and recruiting outside major hubs was costly and slow.

Pandemic Shift: Remote Goes Mainstream

As COVID‑19 restrictions tightened, remote UX research became the only option. According to studies, nearly 90% of UX researchers worked exclusively from home at the pandemic’s start, including many who rarely did so previously.
Researchers shifted rapidly to synchronous remote sessions and unmoderated online studies. Virtual tools became essential for recruiting, moderating, analyzing, and sharing findings. The focus shifted to web-based, asynchronous research and global participant pools.

Post‑Pandemic: What’s Here to Stay

Hybrid work has become permanent. Statistics from U.S. sources show remote work stabilized at about 30–35% of working days by 2023, up from under 10% before COVID‑19. Remote work endured even as many firms pushed for office returns, suggesting flexibility is now expected.
In UX specifically, a 2023 survey found that 87% of researchers conducted most research remotely, although fully remote work dropped from 89% in 2021 to 51% in 2023.

Benefits and Constraints: What Changed

Remote methods unlocked flexibility, geographic diversity in recruitment, and faster turnaround times. Researchers reported unexpected gains: broader participant pools, asynchronous scheduling, and easier recording and sharing of sessions.
However, challenges emerged: participants faced “Zoom fatigue,” technical issues, time-zone coordination, and reduced richness in observational data.

New Landscape: Emerging Opportunities & Risks

AI and automation are reshaping research practices: 51% of UX researchers already use AI tools, and 91% are open to adopting them in the future.
Inclusivity and representativeness are more important than ever, especially as teams scale and research global audiences.

Recommendations for Product Teams

  1. Adopt a hybrid research model, combining moderated remote sessions for scalability with in-person tests for contextual or high-fidelity studies.
  2. Invest in remote UX tooling, using platforms like Userlytics, UserTesting, Maze, and Lookback to support both moderated and unmoderated studies .
  3. Use AI wisely: automate transcription, tagging, and insight sorting, but always ensure human review to avoid bias.
  4. Recruit inclusively: source participants across geographies and device setups, and prepare contingencies for technical or motivational variability.
  5. Design ergonomics for remote studies: keep sessions under an hour, allow breaks, and combat fatigue with clear protocols and engaged moderation.

The pandemic didn’t just trigger temporary change; it accelerated a permanent shift in UX research. Remote-first is here to stay, but the future lies in well-balanced hybrid strategies supported by AI and inclusive methods.
At UX GIRL, we help you navigate this new terrain—designing research plans that blend remote speed with in-person depth, ensuring higher ROI, broader insights, and user‑centered impact.

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5 min

UX/UI Trends to Implement in 2025: Driving Results Through Innovation

In today’s fast-paced digital world, UX/UI isn’t just about aesthetics—it’s a strategic differentiator. Implementing cutting-edge design trends in 2025 can boost user satisfaction, drive conversions, and deliver measurable ROI.

1. AI‑Powered Hyper‑Personalization

Adaptive interfaces fueled by AI analyze user behavior, context, and preferences in real time—adjusting layouts, content, and navigation dynamically. Studies show 80% of consumers are more likely to purchase when they receive personalized experiences. Examples like Netflix and Spotify reinforce this trend, tailoring content and design to individual users .

2. Advanced Micro‑Interactions

What were once simple hover effects evolve into context-aware, AI-driven feedback loops—and even haptics and sound cues—that guide user flows, reduce cognitive load, and add delight. Research shows thoughtful micro‑interactions correlate with higher engagement and retention.

3. Voice & Conversational Interfaces

Voice UIs and chatbots are becoming mainstream. By 2025, over half of households are expected to have a smart speaker. Designing voice-first experiences requires accounting for diverse speech patterns, context switching, and cultural nuances .

4. Inclusive & Accessible Design

Inclusive design goes beyond compliance; it centers diverse user needs—from visual and cognitive to situational constraints. Brands that prioritize accessibility gain all users—not just those with disabilities:

  • Accessible design has yielded a 58% conversion uplift for some major retail clients
  • Forrester found a remarkable $100 ROI for every $1 spent on accessibility
  • Companies adopting inclusive design practices report 1.6× more revenue and 2.6× higher net profit

5. UX for AI‑First Products

As AI-powered tools become ubiquitous, UX must enable transparency, overview, and control. Research highlights AI as a creative partner—supporting ideation and iterative design workflows . Additionally, generative AI enables multimodal interfaces—integrating voice, visuals, and text for seamless cross-platform experiences.

How to Implement These Trends Without Breaking the Bank

To integrate these innovations efficiently:

  1. Begin with accessibility audits and low-cost improvements (e.g., alt text, color contrast).
  2. Launch pilot personalization features on high-impact pages (e.g., product pages, onboarding).
  3. Add select micro‑interactions on critical user flows (e.g., form submission buttons, success screens).
  4. Prototype a minimal voice or chatbot interaction for common tasks (e.g., search, FAQs), and test with real users.
  5. Apply AI tools to assist designers—generating layout variations, content suggestions, and micro‑interaction options that accelerate iteration.

Conclusion & Next Steps with UX GIRL

Embracing AI-driven personalization, thoughtful micro‑interactions, conversational interfaces, inclusive design, and AI-first UX supports both user satisfaction and tangible business gains.

Next steps:

  • Conduct a single-page audit to identify low-hanging UX wins.
  • Run small-scale pilots (e.g., personalized hero banners, chatbot interfaces).
  • Measure impact on key KPIs: engagement, conversion, retention, and accessibility compliance.

At UX GIRL, we help teams, from Product Owners to CTOs, implement these strategies with rigorous UX research, rapid prototyping, and data-backed iteration. Together, we’ll make 2025 the year your UX truly delivers business results.

Let’s talk about your UX roadmap for next year—reach out to UX GIRL to explore tailored strategies.

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5 min

UX Mistakes That Drive Customers Away (and How to Fix Them)

You have seconds to capture a user's attention. But what if your UX is silently pushing them out the door? Many businesses unknowingly make design choices that frustrate users and kill conversions.

I. Why UX Mistakes Are Costly

  • Users form judgments within milliseconds.
  • Poor UX can increase bounce rates, reduce trust, and damage brand perception.
  • According to Forrester, a well-designed UX can boost conversion rates by up to 400%

II. The Top UX Mistakes That Repel Users

  1. Slow loading times – Even a 1-second delay can reduce conversions by 7%
  2. Cluttered or confusing navigation – Users struggle to find what they need and leave out of frustration.
  3. Lack of mobile optimization – Over 60% of users access websites via mobile
  4. Intrusive pop-ups – Aggressive modals harm user flow and SEO rankings
  5. Unclear calls to action – Users don’t know what to do next and drop off.
  6. Inaccessible design – 1 in 4 adults lives with a disability; neglecting accessibility excludes them

III. What These Mistakes Cost You

  • Higher bounce rates and lower engagement.
  • Wasted ad spend if users leave before converting.
  • Lower lifetime customer value due to poor retention.
  • Damage to brand reputation through negative word of mouth or reviews.

IV. Fixing the UX Foundations

To prevent user loss, prioritize:

  • Performance audits and loading speed improvements.
  • Clear, intuitive navigation based on user flows.
  • Responsive design and mobile testing.
  • Non-disruptive pop-ups with value-driven content.
  • Accessible and inclusive interfaces.
  • Action-focused CTAs, backed by user research.

V. UX GIRL’s Approach to Eliminating Conversion Killers

At UX GIRL, we combine user research, usability testing, and conversion audits to uncover hidden UX issues. Our agile UX process helps teams implement quick wins and long-term design improvements that retain users and grow revenue.

Conclusion: Actionable Takeaways

You don’t need a full redesign to fix critical UX issues. Start by identifying friction points, prioritize changes with the biggest impact, and test with real users. The cost of ignoring UX? Lost customers you may never get back.

Begin your design adventure now!
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